You should be able to meet most of your instructional needs by using the following resources:
Consult the Centennial College Fair Dealing Policy for Copyright-Protected Work to learn more about fair dealing limits.
When you need to copy beyond those limits, you can request permission directly from the copyright holder, or get support by submitting the request through eReserves for the specific course, or email the Copyright Team at email@example.com
Download the permissions request template to suit your needs when requesting permissions to use a copyright protected work.
Be sure to save the obtained permissions in writing!
If your use of a copyright-protected work is not covered by an existing licence or an exception in the Copyright Act, you have the option of seeking permission directly from the copyright owner. Usually, the creator of a work is the first copyright owner of that work. However, ownership of copyright may be transferred to another individual or entity (e.g., to a publisher).
When seeking permission to use a published work, the best place to start is on the publisher’s website. Many publishers have an online form that you can fill out to request permission. The form will most likely appear on one of the following pages on their site:
If you would like support requesting permission, please submit requests through eReserves or email us at firstname.lastname@example.org.
If there is no online form the next step is to contact the publisher in writing (i.e., e-mail) outlining how you would like to use the material. Information to include in your e-mail request may include:
Providing as much detail as possible about how you would like to use the work may make the process of obtaining permissions more quick and straightforward.
Once the publisher has received your information, they will usually reply in writing with a proposed licence agreement. The agreement should include the following information:
The permission process can be fairly long (six to eight weeks, on average), so it is a good idea to send your request well before the material is needed.
Permission may come in the form of a letter or e-mail from the publisher and/or copyright owner or it may be in the form of a licence agreement. It is very important to keep a copy, for your records, of the written permission or licence that you receive in case you are required to provide proof of the permission in the future.
If the copyright owner has proposed a licence that will be useful to you and if you are willing to pay the fee that is requested, then you will be able to use the material in the manner stipulated by the terms of the licence agreement.
Note: While some publishers are willing to share their material for educational purposes free of charge, some are not. Additionally, copyright owners are under no obligation to provide you with permission to use their material.
Copyright Permissions and Clearance Requests by Centennial College Copyright is adapted from Getting Permission from a Copyright Owner by the University of Saskatchewan Copyright website and is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.